Meeting Planners:
Whether you need help with everything from touchdown to take-off for your meeting or simply one off site event or experience for your attendees, DNYKG looks forward to helping you create your proposal quickly.
Quick Checklist for program needs:
- Transportation:
- Coordinating arrival and departures and staffing needs is a phone call to our offices. For quick pricing, click on Transfers and Limousines, then click on the vehicle that you need. All prices include gratuities. For dine around evenings, simply add ground staff at $125.00 per hour per person based upon a four hour minimum at the hotel for departures to the restaurant. Add one staff at each restaurant for departures to speed bringing the vehicles to the door after dinner to return to the hotel. Please remember that in NYC, the vehicles cannot wait outside of the restaurant for the passengers.
- Hospitality desk staffing
- Let us know the number of staff that you need, which languages you request, dates and the hours per staff per day based upon a minimum of four hours.
- Experiences for attendees and spouses
- Off-site experiences for executives and spouses are also on our web site for quick reference. Many additional programming options are available to you by simply calling us with dates, number of passengers and background information, time of day you wish to start and end each experience and the budget for your program. Let us know if you wish to offer team-building experiences.
- Theater tickets
- To see what is currently playing on Broadway, simply click Theater and Entertainment. To determine which show is the best fit for your needs, click on Kitt’s Picks Theater for personal recommendations. Let us know the dates and number of seats that you require and whether your attendees wish to sit in either the VIP Orchestra or the side orchestra or rear or front mezzanine so that we can provide each price quote to you. Please note that VIP Orchestra seats are located in the first 15 rows. Non-VIP are either on the sides of the orchestra or in the mezzanine.
Should your group wish to have cocktails and Hors d’Oeuvres at the theater with the cast in full costume before the show including VIP seating, please call us for rates and availability.
- Off-site dinners
- Let us know the cuisine, ambiance, number of attendees, AV needs, and budget to help you find the perfect location.
- De'cor
- Theme de'cor for dinners and receptions at the hotel or off-site space will be quoted on a per request basis to meet your needs and budget requirement for options for special events, dinners and private yachts.
- Lunches
- For a quick reference of our favorite restaurants, click on Kitt’s Picks Restaurants. You are welcome to book them on your own, work with the chef to create your own menus, handle the changes in attendee numbers and accounting and reconciliation, or we can provide that service for you at cost plus a coordination fee.
- Speakers and entertainment
- Whether your need an expert speaker on a particular topic, a harpist or full theatrical production, DNYKG can meet your programming needs once we understand your dates, space and budget requirement.
- Private yachts
- Contact us to find the perfect private yacht for your needs whether it is a casual buffet or a sit down meal.
- Private helicopter tours
- The perfect way to see New York City in your own helicopter that can accommodate either 6 or 7 passengers. Given 24 hours notice, your tour can be rescheduled if the weather is inclement at the discretion of the pilot.
In addition, you might need an extra pair of hands on a program when you find yourself short staffed. Call us for that extra help on a project by project basis:
Administrative - We perform database management, handle budget and production schedules, create master activity and agenda lists, and help arrange transportation.
- Database management
- Secure all contracts
- Arrange master billing for all contracted services/facilities
- Prepare working budgets
- Arrange transportation
- Secure and confirm reservations
- Prepare and update master schedule of all activities
- Provide hotel with rooming list
- Provide hotel with layout of meeting rooms and breakout schedules
- Order audio-visual equipment
- Prepare listing of activities available to guests
- Verify all billing charges for services and activities
Creative Management
- Assure proper sign age
- Prepare registration information and travel packets for attendees
- Arrange recreational activities
- Provide speaker support
- Develop logo design and PowerPoint presentations
- Design and produce ‘hard’ meeting room sets
- Develop and implement themes
- Recommend and select decor to carry theme throughout event
- Arrange all food and beverage activities
- Recommend, select and order awards/promotional items
- Meet with client (as requested)
Site Inspection and Arrangements
- Recommend alternative sites and activities
- Negotiate rates with properties and suppliers
- Negotiate cancellation policies
- Inspect site and contract with local suppliers
On-Site - VWT handles the on-site logistical needs for temporary help, reservations, billings, registration, etc.
- Provide representative(s) on-site for duration of event
- Pre-register all guests before arrival
- Coordinate all reservations, transportation and activities
- Reconfirm all services, schedules and activities
- Follow through on all reservations, services, schedules and activities
- Monitor master billing charges daily
Online Registration/Web site design - We'll use your logo, design the layout and make it easy for people to register for your next meeting or event.
- Customized look and feel
- Extend corporate branding
- 24/7 availability from anywhere with Internet access
- Secure data transmission
- Registration confirmation page or confirmation sent via e-mail
- Complement the theme of your meeting or event
- Provide additional information online about the event, location and travel considerations
